CLINICAL SITE ATTENDANCE POLICIES
Participants are expected to participate fully in each day of their residency year and the subsequent fellow years. Part of being an effective teacher is being present at the school site on a consistent basis. Urban Teachers recognizes that there may be times when a participant must be absent from their clinical placement due to illness, bereavement, or other reasons. However, there are limits: Urban Teachers is a rigorous, residency-based training program, and, in Urban Teachers’ judgment, it is an essential component of the Urban Teachers program for participants to comply with the attendance policies and procedures set forth below.
Accordingly, failure to adhere to the Urban Teachers policies and procedures regarding attendance, attendance reporting, and lateness renders a participant subject to dismissal from the Urban Teachers program and/or their school site. Please follow carefully the procedures and policies below to remain in good standing in the program.
Summer Institute Attendance Policy:
- SUMMER INSTITUTE A - Residents may accrue no more than one (1) absence occasion, not to exceed a total of two (2) days.
- SUMMER INSTITUTE B - Residents may accrue no more than two (2) absence occasions, not to exceed a total of three (3) days.
An “occasion” is any period of continuous absence for the same reason. An absence in considered any time a participant misses fifty percent (50%) or more of their clinical experience within a single day. (See the Lateness Policy below for occurrences that fall below 50%.)
Attendance Policy for Residents NOT employed by a school system or CMO:
Residents who are not employed by a school system or charter management organization (CMO) may accrue no more than four (4) absence occasions, not to exceed a total of eight (8) days during the residency year in their school site placement. This school year residency takes place between Summer A and Summer B.
Attendance Policy for Residents or Fellows employed by a school system or CMO:
Participants who are employed by a school system or charter management organization (CMO) are required to adhere to the attendance policies in place at their school sites. They are required to also follow the Urban Teachers attendance reporting procedures.
ATTENDANCE REPORTING PROCEDURES
Attendance Reporting for Residents:
All attendance records are kept through the daily emailed attendance form. Residents must communicate all absences during the entirety of the residency year through this daily form, as well as with a notifying email to the host teacher and school administrator, copying the coach and the Assistant Director. The reason for the absence is to be included. All absences must also be communicated before the start of the school day.
Attendance Reporting for Fellows:
Fellows are expected to communicate any clinical site absences to their coach.
Participation at Orientation, Planning Bootcamps, and other mandatory Urban Teachers professional development sessions:
Punctual attendance is an expectation for mandatory Urban Teachers professional development sessions. Failure to attend these mandatory sessions/activities or reporting late to these sessions/activities is considered violation of the Urban Teachers attendance policies and renders a participant subject to dismissal from the Urban Teachers program.
Students depend on their teachers to arrive on time and to implement well-planned and well-executed lessons. Punctuality and reliability are also at the top of most school leaders’ lists of qualities for an effective teacher.
Lateness occurs whenever a participant reports to his/her clinical site after the scheduled start time. Lateness can negatively impact a participant’s standing in the program. (See also the Growth Mindset & Professionalism Handbook for additional information in this area.)
Lateness Notification Procedures:
In the event that a situation arises where a participant will be late to their clinical placement, it is the participant’s responsibility to send an email to the host teacher and school administrator, copying the Urban Teachers Assistant Director and coach, to alert them of this late arrival. Participants are also expected to follow the attendance procedures in place at their school site. Non-communication of late arrival is a violation of Urban Teachers’ attendance policies and procedures and can negatively impact a participant’s standing in the program.