CLINICAL SITE ATTENDANCE POLICIES
Participants are expected to participate fully in each day of their residency year and the subsequent fellow years. Part of being an effective teacher is being present at the school site on a consistent basis. However, Urban Teachers recognizes that there may be times when a participant must be absent from their clinical placement due to illness, bereavement, or other personal reasons.
Please follow carefully the procedures and policies below to remain in good standing in the program. Failure to adhere to the Urban Teachers procedures and policies regarding attendance may impact a participant’s Growth Mindset & Professionalism ratings and could make a participant eligible for dismissal from the Urban Teachers program and/or their school site.
Summer Institute Attendance Policy:
- Summer Institute A - Residents may accrue no more than one (1) absence occasion, not to exceed a total of two (2) days.
- Summer Institute B - Residents may accrue no more than two (2) absence occasions, not to exceed a total of three (3) days.
An “occasion” is any period of continuous absence for the same reason. An absence is considered any time a participant misses fifty percent (50%) or more of their clinical experience within a single day. (See the Lateness Policy below for occurrences that fall below 50%.)
Attendance Policy for Residents NOT employed by a school system or CMO:
Residents who are not employed by a school system or charter management organization (CMO) may accrue no more than four (4) absence occasions, not to exceed a total of eight (8) days during the residency year in their school site placement. This school year residency takes place between Summer A and Summer B.
Attendance Policy for Residents or Fellows employed by a school system or CMO:
Participants who are employed by a school system or charter management organization (CMO) are expected to adhere to the attendance policies in place at their school sites. They are expected to also follow the Urban Teachers reporting procedures described in this handbook.
ATTENDANCE REPORTING PROCEDURE
Attendance Reporting for Residents (Program Year 1):
All attendance records are kept through the daily emailed attendance form. Residents must communicate all absences during the entirety of the residency year through this daily form, as well as with a notifying email to the host teacher and school administrator, copying the coach and the Assistant Director. The reason for the absence is to be included. All absences must also be communicated before the start of the school day.
Attendance Reporting for Fellows (Program Years 2 & 3):
Fellows are expected to communicate any clinical site absences to their coach.
Students depend on their teachers to arrive on time and to implement well-planned and well-executed lessons. Punctuality and reliability are also at the top of most school leaders’ lists of qualities for an effective teacher.
Lateness occurs whenever a participant reports to his/her clinical site after the scheduled start time. Punctuality is factored into a participant’s growth mindset & professionalism rating and can negatively impact a participant’s standing in the program. (See also the Growth Mindset & Professionalism Handbook for additional information in this area.)
Participation at Summer Institute Orientation, Planning Bootcamps, Sensemaking Sessions, and other mandatory Urban Teachers professional development sessions:
Punctual attendance is an expectation for mandatory Urban Teachers professional development sessions. Failure to attend these mandatory sessions/activities or reporting late to these sessions/activities will be factored into a participant’s growth mindset & professionalism ratings.
Lateness Notification Procedures:
In the event that a situation arises where a participant will be late to their clinical placement, it is the participant’s responsibility to send an email to the host teacher and school administrator, copying the Urban Teachers Assistant Director and coach, to alert them of this late arrival. Participants are also expected to follow the attendance procedures in place at their school site. Non-communication of late arrival is a sign of not meeting professional expectations.
LEAVE OF ABSENCE POLICY
Over the course of the Urban Teachers program, a participant may encounter circumstances that require him/her to seek a leave of absence. Reasons for requesting a leave of absence include, but are not limited to, birth or adoption of a child, mental or physical health concerns, or bereavement. Urban Teachers is here to support participants throughout the leave of absence process. We encourage participants to seek assistance as early as possible, in order to effectively plan for leave from the program.
A participant’s first course of action in seeking a leave of absence is to talk with the Assistant Director. This conversation should take place prior to notifying one’s school site of the potential leave of absence. Non-attendance at the clinical site does not constitute an official leave of absence and can be grounds for dismissal from the program.
A leave of absence is granted for a specific length of time, dependent on a participant’s ability to complete program requirements, including coursework, coaching, and clinical responsibilities. A leave of absence cannot exceed more than one year.
A request for a leave of absence is not automatically granted. Decisions regarding the granting of a leave of absence are made on a case-by-case basis. All participants requesting a leave of absence must complete, sign, and return the developed and finalized leave form to officiate their leave of absence.
While the Site Team will support participants through the leave of absence process, it is important for participants to understand how a leave of absence may impact their ability to complete the program within the normal progression and in its entirety. Taking a leave of absence may impact a participant’s ability to receive the coaching treatment in full, to complete coursework assignments, to be eligible for the AmeriCorps Segal award, or to receive full teaching certification. A leave of absence may lead to repeating a semester of coursework and coaching. Additionally, participants put their school placement at risk when they take a leave of absence. Urban Teachers will coordinate with school sites in the event that a participant must take a leave of absence. However, Urban Teachers cannot guarantee that they will be able to find a new placement for a participant whose original school cannot or will not accept them back after a leave of absence.
Residents and fellows in the first two years of the Urban Teachers program (Year 1 & 2) may need to complete and submit the Johns Hopkins School of Education’s Leave of Absence Request form to the Johns Hopkins School of Education’s Office of Student Affairs after finalizing their Urban Teachers leave of absence. Please consult the Johns Hopkins University School of Education’s Leave of Absence Policy for additional information.
Any participant who feels that they may need accommodation(s), outside of coursework accommodations, must first reach out to the Assistant Director. The Assistant Director will help participants develop an accommodation plan to meet program requirements. Urban Teachers cannot grant specific accommodations for coursework, as these are under JHU’s purview, and cannot guarantee accommodations at the clinical site. (See The Coursework Program Section for information about coursework accommodations).