At the conclusion of a course, all final grades will be rounded to the nearest whole number. If the final percentage is less than a whole number, the following rules will be followed to round the score to a whole number:
- When the number is .50 or greater, the score will be rounded to the next highest number (i.e., 79.50 = 80%).
- When the number is .49 or less, the score will be rounded to the next lowest number (i.e., 79.49 = 79%).
Please note: Only one C+, C, or C- final course grade will be allowed for credit.
LATE ASSIGNMENT POLICY
Work submitted late without prior approval will not be accepted without penalty.
Any work submitted late without prior approval will result in a ten percent (10%) deduction per day from the total earned score with a maximum deduction of 30%. The assignment must be submitted within two weeks of the original due date and prior to the last course session.
REQUEST FOR ASSIGNMENT EXTENSION
Extensions (and extension due dates) are granted at the discretion of the instructor. If participants realize within a reasonable period of time before an assignment is due that they will be unable to complete the assignment on time, they must request an extension in writing through an email to their instructor. Participants may ask for an extension from the course instructor no later than twenty-four (24) hours before an assignment is due. Participants must request this extension from the clinical faculty member in advance and propose a new date to submit the assignment.
In the case of an unforeseen emergency, the instructor may waive the twenty-four-hours-(24)-in-advance-of-the-assignment-due-date-request requirement. However, participants are still required to request an extension in writing with a proposed deadline to submit the assignment.
Failure to meet any agreed-upon assignment extension due dates will make the penalties for late assignments take effect beginning at the adjusted due date.
Course instructors have one (1) week from the published due date to grade and return key assignments to participants. A participant can re-submit a key assignment only in the case when a participant’s overall course grade will fall below B- because of the original grade on the key assignment. Only key assignments that were originally submitted on time and scored above a C-may be re-submitted, pending permission from the course instructor. Key assignments and their due dates are clearly indicated in the course syllabi.
The deadline for re-submission of a key assignment is one (1) week from the return of the assignment. This re-submission is not mandatory, but participants should note the implications of choosing not to re-submit an assignment that may impact an overall course grade.
KEY ASSIGNMENT RE-SUBMISSION POLICY
Key assignments are the only assignment that can be resubmitted. Course instructors have one week from the published due date to grade and return key assignments to participants. A participant can re-submit a key assignment only in the case when a participant’s overall course grade will fall below a B because of the original grade on the key assignment. Only key assignments that were originally submitted on time, and scored above a C-, may be re-submitted. Key assignments and their due dates are clearly indicated on the course syllabi.
The deadline for re-submission of a key assignment is one (1) week from the return of the assignment. This re-submission is not mandatory, but participants should note the implications of choosing not to re-submit an assignment that may impact an overall course grade. Participants who exercise this option in their final semester may delay their graduation to the following semester.
Participants who have completed a majority of course requirements but are unable to complete
all requirements due to extenuating circumstances may, request a temporary grade of “I” (Incomplete) for the course. This request must be:
- Initiated by the participant before the end of the last class;
- Agreed to by the instructor and the Director of Clinical Faculty; and
- Committed to in writing by completing, signing, and filing a Contract for Completion of Incomplete Coursework.
Incomplete courses grades will only be granted for unforeseen circumstances and/or suspension of obligations as defined in the resident’s or fellow’s contract. Though the coursework instructor is responsible for posting the Incomplete grade in SIS (the Johns Hopkins School of Education’s course records management system) and filling out the Contract for Completion of Incomplete Coursework, permission to award a temporary Incomplete grade in a course is not granted by coursework instructors alone. Incompletes are only granted through review by the Director of Clinical Faculty. The instructor is also responsible for submitting the grade change form to the Registrar’s Office to change the I grade to a final grade.
Every Incomplete requires a Contract for Completion of Incomplete Coursework to be submitted to the Clinical Faculty and the Johns Hopkins School of Education Program Director. The contract shall state the end date of the Incomplete, by which all coursework must be submitted. This end date cannot exceed four (4) weeks after the start of the following semester.
Incomplete grades are awarded on a temporary basis only. A student with an Incomplete grade on the transcript is ineligible for graduation. An incomplete grade that is not resolved within the time frame specified in the contract will become a permanent Failure (F) grade and the credit will be forfeited. Participants who earn an F grade will be automatically dismissed from the program. No grade changes are accepted after conferral of the degree.
While participants cannot appeal the decision to place them on academic probation or to dismiss them from the master’s program on the grounds of unsatisfactory academic standing, participants may appeal a final course grade awarded by the Johns Hopkins University. In the event that a participant wishes to appeal a final course grade, the Johns Hopkins University School of Education’s Grade Appeals policy and procedures must be followed.
WITHDRAWING FROM A COURSE
Participants should only withdraw from a course under two (2) circumstances: when exiting the Urban Teachers program or when taking a leave of absence from the program. However, in each of these circumstances it is important that participants withdraw from all courses as soon as possible. Withdrawing from a course under any other circumstances will result in dismissal from the program.
To withdraw from a course, the participant should first discuss the decision with their Site Executive Director and the Johns Hopkins School of Education Program Director, as withdrawing from a course without first arranging a Leave of Absence with both Urban Teachers and the Johns Hopkins School of Education will result in dismissal from the program. If a participant decides to withdraw, they should submit the official Add/Drop Form, in person, by fax (410-516-9817), or by mail to: Office of the Registrar, Johns Hopkins University, School of Education, 6740 Alexander Bell Drive, Suite 110, Columbia, MD 21046-2100.
Once courses have begun, participants may withdraw from courses online using the SIS Self-Service website. Notice to the instructor of intent to withdraw is not sufficient, nor are telephone withdrawals accepted. The Withdrawal/Audit Calendar lists the last date each semester to withdraw without academic penalty (without receiving the grade of F). Participants who withdraw after the official withdrawal date deadline or who stop attending class at any time without properly submitting an official Add/Drop Form will receive an F (Failure) grade for the course(s). Participants should contact the Office of the Registrar at 410-516-9816 to confirm the last date to withdraw without academic penalty. The award of a WD (withdrawal) grade does not affect a participant’s GPA.
Tuition refunds are calculated from the date the Office of the Registrar receives the Add/Drop Form (see Refund Schedule). Federal financial aid recipients will have their aid award adjusted according to credits registered. Participants dropping to less than half-time status will have their federal aid cancelled and will be responsible for any debt balance created.
Please also consult the Johns Hopkins University School of Education’s policy and procedures for Withdrawal from a Course, and refer to Section 6: Benefits & Obligations in this Handbook for additional information regarding the ramifications of withdrawing from coursework and/or taking a leave of absence.)
PARTICIPANT ACADEMIC GRIEVANCES
Participants are encouraged to address coursework concerns or problems they have with their academic program or services provided by the Johns Hopkins School of Education in a timely manner. There are many channels a participant may use to resolve a problem or conflict. Contacting a faculty member, the Johns Hopkins School of Education Program Director or the Urban Teachers Director of Clinical Faculty, for example, is generally the best place to start. Participants may also choose to work with the Office of Student Affairs to resolve or mediate a situation. In addition, for matters that are not covered by other university or school policies and procedures, participants may choose to submit a formal grievance to the Office of Students Affairs (firstname.lastname@example.org, 410-516-9734, 6740 Alexander Bell Drive, Columbia, MD 21046).
(If a grievance is NOT academic in nature or does not relate to matters under the control of the Johns Hopkins School of Education, please refer to the Urban Teachers Complaint Process included in this Handbook.)
INTERNAL ACADEMIC REVIEW
The Urban Teachers Program at the JHU School of Education will convene an internal academic review for any participant who will receive a final course grade below a B-. The review is intended to ensure that all grading policies and procedures were followed.
As a result of this review, the following actions may occur:
- The grade may be changed to a passing grade of B- or higher.
- The participant will be placed on formal academic probation, including a Candidate Improvement Plan, by the Johns Hopkins School of Education:
- if the participant’s cumulative, but not yet final, grade-point average (GPA) falls below 3.0.
- The participant will be academically dismissed from the program:
- if the participant earns a “C” grade (C+, C, or C-) and this grade is the second “C” grade received,
- if the participant earns an “F” grade, or
- if the participant’s final cumulative GPA is below 3.0.
In case of dismissal or resignation, participants remain responsible for any outstanding financial obligation to the University for tuition or other indebtedness. Please see Section 6: Urban Teachers’ Program Requirements of this handbook for additional information regarding the criteria for dismissal from the program, appealing dismissals, specifics regarding a formal leave of absence, and/or withdrawing from the program. Also, see Section 7: Benefits, Obligations and Other Information of this handbook for specifics regarding the financial ramifications involved in both circumstances.
STUDENT STATUS IN THE EVENT OF EARLY WITHDRAWAL FROM THE URBAN TEACHERS PROGRAM
Participants who withdraw from the Urban Teachers program before completion will need to consult with the Johns Hopkins School of Education to determine whether or not they are eligible to continue their Master of Science in Education degree or enroll in another of the school’s programs. Participants who are dismissed from the Urban Teachers program or who are not in good academic standing when they leave the Urban Teachers program will not be permitted to complete their degree or matriculate in another Johns Hopkins University School of Education Program.